How to Select the Perfect Keynote Speaker for Your Event

 

One of the most important entertainment elements to an event is selecting a great keynote speaker and other presenters for the agenda. When hiring an outside speaker to fill the role, event planners may either contract directly with a professional speaker or rely on the expertise of a speakers bureau. Whether it’s an internal executive, industry leader, or a professional speaker, a successful program will identify speakers early in the planning process.

 

Advice From an Expert

Diane Goodman, president of The Goodman Speakers Bureau, Inc. in Windsor, CT is a recognized industry leader in providing professional and nationally-recognized speakers and entertainers for corporate and organization events. She is the expert author of Survive The Search: How To Target & Choose The Best Professional Speaker, a 12-page primer for meeting and event planners.

Goodman structured the guide as a checklist of helpful tips and questions that beginning and experienced meeting planners should address internally before reaching out to hire or select a speaker.

 

What to Do Before Selecting a Keynote Speaker

First and foremost, as with any event, advance planning is always helpful, and at times critical, to landing the best speaker for your event. It’s much easier to secure the best speakers by planning at least six to 12 months prior to the event. The norm for booking a professional or well-known speaker used to be a year. Of course, this isn’t always reasonable or realistic, and today, bookings have been known to be made only a few months in advance. If you can help it, don't leave yourself in a panic during crunch time.

You'll thank yourself later.

So to be prepared enough to start the keynote speaker search, Goodman advises the following steps be in every event and meeting planner's initial internal checklist:

 

1. Determine meeting logistics/scheduling
2. Understand the audience
3. Capture the meeting objective
4. Define the expectations of the speaker
5. Benchmark success

 

Only once these tasks are thought through (and perhaps others specific to your event or meeting), should you begin the keynote speaker search. A keynote speaker can play several different roles in a conference or meeting. Does your meeting require a corporate speaker or would your audience be better served by an inspirational or motivational speaker? Going through this checklist will not only provide a better framework from which to conduct your speaker search, but it will save you time on the back end in getting internal approval on your first choice of speaker.

 

What to Do During the Search for a Keynote Speaker

Once you know the conceptual direction of the meeting, you will have a better experience finding an appropriate keynote speaker. Where most event planners get stuck is not in the search and selection process itself, but rather in the negotiation of keynote speaker fees.

Professional keynote speakers with a published book can run companies upwards of $10,000 to $20,000 not including travel costs for an event. A New York Times best-selling author, on the other hand, can collect as much as $40,000 per speaking engagement. While these numbers can feel extraordinarily high for event planners new to the keynote speaker space, you must approach the fees relatively. How does the speaker's fee compare to say the cost of the catered morning breakfast or the number of people expected at the meeting?

 

The Bottom Line

Since event planners serve as the internal and external face of the business meeting, this type of structured approach to speaker selection will help obtain the needed internal approvals for a budget as well as moving a program forward.

When planning a meeting, one of two scenarios tends to occur: the business meeting date is approved without content, or the business meeting date is not approved without confirmed content.

Goodman’s approach recommends that event planners should have a thorough understanding of the meeting, who will be attending, what messages are being communicated, what type of speaker is needed, and what has worked in the past.

These steps, combined with some scheduling flexibility and advance planning will result in a successful program.

Culled from Small Business

Event Marketing vs. Experiential Marketing

 

Experiential marketing and event marketing are often used interchangeably by people inside and outside of the industry, but are they the same?

The short answer? No, not quite.

They may sound similar, but experiential and event marketing are two separate tactics that brands can use as part of a larger marketing plan. What exactly is the difference between the two? It has to do with engagement, experience, goals, and time.

Engagement

One of the most prominent differences between experiential and event marketing is how each of these tactics engages the audience. Event marketing uses one-way communication where the brand is speaking directly to the consumer, but the consumer does not have the opportunity to respond. Have you ever attended an event where you passed by multiple booths and were handed marketing brochures about a company? This is a form of one-way communication that is often used at events. The brand is passing along information to the attendee in the form of a promotional pamphlet, but the consumer is not an active participant in the conversation.

On the other hand, experiential marketing uses two-way communication. This allows a brand to interact with a customer to teach them more about the brand’s products and services, and then listen to what the customer has to say in response. Experiential marketers aim to create opportunities where the customer and the brand can come together to engage in conversation and form a strong relationship. For example, Sensodyne hosted an experiential marketing event that invited people with sensitive teeth to try new products, play games, and meet privately with a dentist. Each section of the event was staffed with knowledgeable professionals who were there to interact with guests on a personal level. Although Sensodyne did host an event, this is definitely an example of experiential marketing and not event marketing.

Experience

Guests also experience both event marketing and experiential marketing in different ways. Think of the last time you went to a concert. You and the thousands of other music fans that filled the arena simultaneously watched the same show and left after having the same experience. This is the typical experience people have when it comes to event marketing—all at once, all the same.

However, every guest at an experiential marketing event will walk away with a unique memory of the individual experience they had. To understand this concept, consider Delta’s experiential marketing event known as “Stillness in Motion.” To highlight how Delta promotes rest and relaxation for its travellers, Delta created a spa-like room where guests could come in and try to find stillness on their own. The room was equipped with various sensors that picked up the guest’s heartbeat and changed the surroundings based on its pace. As the heartbeat picked up, the room would flash different colours and create various noises, and as users finally found their stillness, the colours would begin to fade and gentle music would seep into the room. In this example, each user had a unique experience that was powered by his or her heartbeat. This is part of the magic of the experiential marketing.

Goals

Event marketing and experiential marketing are used to achieve different goals, which is one of the reasons why it’s so important to understand the difference between the two. Marketers turn to event marketing when they want to announce a new product, sell products, or get press coverage for the brand. It’s best to think of event marketing as a way to generate buzz around something happening with the brand.

Of course, experiential marketing can also be used to launch new products, sell merchandise, and get in the press, but those aren’t typically the goals of these events. Instead, marketers use experiential marketing to create positive brand associations and grow relationships with their audience. An increase in sales and awareness of a new product can certainly occur as a result of an experiential marketing event, but the focus during the planning process is usually on how to connect with consumers. Going back to the Sensodyne example, inviting guests to meet privately with a dentist will not necessarily lead to an increase in sales. After all, the dentist was not secretly a sales representative who was pitching Sensodyne products. But, when guests left the event, they probably had a more favourable impression of Sensodyne for creating such a memorable experience for them. As a result of this positive association and the knowledge about sensitive teeth that the dentist provided, more customers probably did purchase Sensodyne toothpaste.

Time

Event marketing typically has a start and end time so guests know when to arrive and when the event is over. Once the end time has passed, the event is officially done. Press may cover the event while it is happening or immediately after it is over, but besides this, the buzz tends to die down when the event comes to an end.

Experiential marketing tends to live on much longer than event marketing. Because each guest has a unique experience at an experiential marketing event, guests often feel compelled to share their stories on social media and blogs. The buzz around an experiential marketing campaign can continue to grow as more guests swap stories and discuss the details of the event. Do you remember Coca Cola’s famous “Share A Coke” campaign? Part of the marketing plan for this campaign was hosting experiential marketing events and inviting guests to attend so they could create their own custom bottle of Coca Cola. After making their own bottles, many guests shared pictures of them online, which drew more attention to the campaign and the brand as a whole. If you want to keep the focus on your brand and really make your efforts pay off, choose experiential marketing.

 

Credit: Factory360

A Simple Guide To Finding The Right Speakers For Your Events

 It’s easy to find yourself attracted to big names when you’re looking for speakers for your events or conferences, almost like they’re shiny objects or something. But I’ve been to enough conferences (as both an attendee and a keynote speaker) to learn that organizers can put themselves into some pretty bad positions by getting distracted by celebrity and not thinking through the right speakers for their events.

Bill Lee, the VP of client development at Eagle Talent Speakers Bureau, a company that advises and supports organizers in selecting the best speakers for their events, brought up a good point when I connected with him about the process. He said, “It seems like everyone and their grandmother is a ‘speaker’ these days ... but the fact is, not everyone has the background and, frankly, the personality or communication skills to speak and truly engage an audience for an hour or more.”

When you select someone to speak to your audience, you place your audience’s trust in you onto that speaker. You need to do everything you can to avoid destroying that trust because once it’s broken, it’s hard to rebuild.

To maintain trust and host an event with speakers your audience will love, here are seven questions you must ask yourself when selecting the potential speakers:

1. Are they going to deliver something your audience won’t find elsewhere?

It frustrates me when I speak at events and run into people who never change anything about their speeches. Look, I get it. They probably spent days in front of their mirrors at home practising over and over until they really nailed their speeches. But why should someone attend your event if he or she can just sit at home wearing pajamas, eating a bowl of Cheerios on the couch, and watching the same speeches on YouTube? Ask your prospective speakers exactly what they’ll deliver to your audience to keep them engaged.

2. Are they too cool to stick around, or do they care enough to make the effort?

When I was a younger speaker, I learned something from my friend Jay Baer that changed the way I approached my future speaking engagements. It’s a simple practice, really: Stick around with your audience afterwards and humanize yourself. Audiences often put speakers on pedestals, and that puts those speakers in a position to make attendees feel special. There are only so many speakers can do in 45-minute keynotes, but they can make a difference by chatting one-on-one or in small groups afterwards. Ask whether your speakers are willing to stick around to connect with your audience.

3. Do they go out of their way to be helpful?

If you think certain speakers will automatically draw thousands of attendees to your event just because you book them, think again. I’ve seen organizers rely on a speaker’s fame to attract an audience for ticket sales, and those conferences go under because they don’t market effectively. However, if the speakers you invite offer to go above and beyond to help you attract attendees — by spreading the news with their networks and getting other influencers involved — you can more easily justify the cost of booking them and getting them to your event.

4. Does their content connect with the goals of the event?

It’s great when presenters give amazing speeches that get everyone pumped up for a while ... but then what happens? Your speakers have to be able to connect the content of their speeches to your goals for the event because aligning those goals and tactics is what will make your event successful. The best speakers will ask you what that success looks like, and they’ll marry their content with those goals. (If entertainment is what you’re looking for, you might want to go the “Blue Man Group” route.)

5. Are the content and delivery of their speeches authentic?

I quit using podiums when I speak because I tried walking through the crowds a few times and heard feedback that my audiences felt it was more authentic that way. And I felt the connection, too. Audiences want to connect with speakers; they want people who will be real and share honest stories and present themselves naturally. I’ve seen people decide to become speakers one day and start speaking with no real-world experience at all. But the best ones have true examples of failures and successes and share their knowledge and real experiences in an authentic way. There are actors out there who pretend to know, and there are teachers who really do. You want the latter.

6. Are they flexible?

Your speaker room is not Mariah Carey’s ready room, and your speakers shouldn’t expect to be pampered. I’ve seen some well-known names make ridiculous demands, and they end up becoming more trouble to host than they’re worth. Think of it like dating: If your first few interactions give you the impression they’re divas, just cut ties. Those problems usually only get worse, so pay attention to your gut feelings about those signals.

7. Can you count on them?

I spoke at BOLO last year, after an agency executive let the organizer know three hours before his speech that he couldn’t make it because a big business deal arose. Maybe it’s the Midwest values in me, but if you commit to something and others are counting on you to follow through, then you do it. If you absolutely can’t, do everything you can to help fill the position. The right speakers for your event will be there when they say they will, and they’ll offer solutions or backup speakers to step up in case of emergency.

When it comes to speakers for industry events, the most well-known speakers aren’t always the right ones. As you evaluate your options and select people to speak at your next conference or event, ask yourself these seven questions. Your audience will thank you.

 

Culled From Forbes